How to Set Up the Transfer System (Global) – TuriTop Booking System Help Center

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Where can I find it? Company >>> Transfers

At TuriTop you can create pick-up points to offer your transportation services (free or for a fee) to the event or meeting points to let them know where they will need to be to start the event.

To start, go to the Company tab >>> Transfers. As you will see, the system will not allow you to activate this feature until you add a pick-up point, with at least 1 hotel associated, or a meeting point. To learn how to configure them, keep reading below!

You can also create specific pick-up points, meeting points, and hotels for each of the services of your booking system (Services >>> PX >>> Transfers). The process remains the same wherever you set it up, but you can check the dedicated tutorial here.

Pick-up Points

Step 1: Add the Pick-Up Point/s

Write the name of the point where your clients will be picked up (usually somewhere near X amount of hotels) and click on "Add point".

Step 2: Define the Pick-Up time

Write how many minutes before the event starts your clients should be at the pick-up point. In the confirmation email, the clients will see an exact time calculated taking into account the event start time and what you have set here.

Step 3: Add the Coordinates

Add the coordinates to the pick-up point.

You can copy and paste the coordinates or click on the navigation button on the right of the field to make a map search.

In this new window, you can make a search or interact with the map to find the desired location. Once selected, click on "Save" to add the coordinates that will appear below.

For example:

Pick-up point coordinates.gif

Step 4: (Optional) Set a Fixed Price

Here you can set a general fixed price for that pick-up point and determine how many seats this price includes.

Another option is to leave these fields empty and configure the price on each of your services. At a service level, you can:

Offer pick-up points for free.
Set a fixed price and how many seats it includes.
Set an added transfer price for each of your ticket types (in general or per pick-up point).

Would you like to vary prices per service or per ticket type? Learn more here.

Step 5: (Optional) Set Up the Time Exceptions

You can set up time exceptions for when that pick-up point will not be available.

Examples of exceptions:

00-00-2024 11:00 60	This means that, during the year 2024, the pick-up time for the events starting at 11:00 will be 60 min. before the start time.
00-04-2024 10:00 30	This means that, during the month of April 2023, the pick-up time for the events starting at 10:00 will be 30 min. before the start time.
15-04-2024 09:00 55	This means that on the 15th of April 2024, the pick-up time for the event starting at 9:00 will be 55 min. before the start time.

You can also exclude the pick-up point for a time period: by date range, single day, weekdays, or specific hours:

Step 6: Add the Hotels

Here you will need to add the hotels or locations associated with that pick-up point. Write the name and click on "Add hotel" to include a new option.

Then add coordinates to each hotel on your list. This works exactly as with the Step 3.

In the widget, your clients will choose one of these hotels/locations, and the system will then inform them what's the pick-up point associated and generate the map.

If you have many hotels per pick-up point it may be difficult for your clients to choose. That is why we implemented a search system where they can type the name of their hotel/location and narrow down the options.

Step 7: Activate Transfers

Once you have finished creating all the pick-up points, click on "Activate transfers" to enable them. You can also make the transfer mandatory by toggling the option "Transfer required".

Pick-up Example

This is an example of a service with transfers activated:

Widget

Confirmation Email

When your customers click on "View map" a new window where they will be able to check the pick-up point in Google Maps will pop up.

Map

Meeting points

Here are the steps you need to follow to configure your meeting points:

Step 1: Activate the Meeting Point

Inside the Company panel, go to Transfers, scroll down to find the Meeting point section, and enable the option "Activate meeting point":

Despite being activated, the meeting points will not be available until there is, at least, one hotel associated with them.

Step 2: Define a Pick-up Time

Type the pick-up time in minutes (prior to the event start time).

Step 3: Enter the Coordinates

You can copy and paste the coordinates or click on the navigation button on the right of the field to make a map search.

Step 4: (Optional) Set Up the Time Exceptions

Just as with the pick-up points, you can create exceptions for a meeting point.

Step 5: Add the Hotel/Locations Associated

Here you will need to add the hotels or locations associated with that meeting point.

Write the name, click on "Add hotel" to include a new option, and enter the coordinates.

Meeting Point Example

This is an example of a service with a meeting point activated: